Strandfontein AFC (“we”, “us”, “our”) is committed to protecting the privacy and personal information of our members, supporters, and visitors. This Privacy Policy outlines how we collect, use, store, and protect your personal information in accordance with the Protection of Personal Information Act 4 of 2013 (POPIA) of South Africa.

1. What Personal Information We Collect

We may collect and process the following types of personal information:

• Full name
• Identity number or birthdate
• Contact details (email address, phone number, residential address)
• Payment details (if applicable)
• Medical or emergency information (for players/members)
• Photos or videos (from events or matches)
• Membership and registration details

2. How We Collect Information

We collect personal information through:

• Online forms on our website
• Membership and player registration
• Event or match participation
• Purchases on our online shop
• Communications via email, phone, or social media

3. How We Use Your Information

We use your information for the following purposes:

• To register and manage memberships
• To communicate important club-related updates
• To process orders and payments
• For emergency contact or medical purposes
• To comply with legal obligations
• To promote club activities (e.g., sharing event photos)

4. Sharing of Information

We will never sell or rent your personal information. We may share your information with:

• Club officials and volunteers (as required for club operations)
• Service providers or contractors (e.g., payment processors)
• Legal authorities, if required by law

All third parties are required to comply with data protection standards in line with POPIA.

5. Data Protection & Security

We take reasonable organizational and technical measures to safeguard your information, including:

• Secure servers and firewalls
• Limited access to authorized personnel
• SSL encryption on our website

6. Your Rights Under POPIA

You have the right to:

• Access your personal information
• Request correction or deletion of your data
• Withdraw consent at any time
• Lodge a complaint with the Information Regulator of South Africa

To exercise any of these rights, please contact us at secretary@strandfonteinafc.co.za.

7. Retention of Personal Information

We retain personal information only as long as necessary for the purposes it was collected, or as required by legal and regulatory obligations.

8. Cookies and Website Tracking

Our website may use cookies to enhance your browsing experience. You can disable cookies in your browser settings, but this may affect site functionality.

9. Policy Updates

We may update this Privacy Policy from time to time. The latest version will always be available on our website.

10. Contact Us

If you have any questions about this policy or how your data is handled, please contact:

secretary@strandfonteinafc.co.za

This Policy was adopted in the Club General Meeting held on 23rd June 2025.